Supplies and Purchasing

The Procurement Department is responsible for ensuring value for money whilst maximising savings and maintaining quality for the Trust. They are responsible for procuring goods…

The Procurement Department is responsible for ensuring value for money whilst maximising savings and maintaining quality for the Trust. They are responsible for procuring goods and services from different supply routes including frameworks, formal tendering and quotes for all purchases over £5K.  The Trust’s Procurement Strategy sets out the aims and objectives of the Procurement department, headline objectives for the department are as follows:

  • Developing and implementing  the Trust’s procurement strategy
  • Driving forward recommendations made in National Procurement Policies and Guidance.
  • Providing advice and training to key stakeholders on procurement legislation and regulations
  • Obtaining value for money by procuring goods and services via the most cost effective supply route e.g. frameworks, tendering or quotes.  Managing contracts to ensure value for money is obtained
  • Managing P2P (Purchase to Pay) processes and procedures
  • Process Manual Requisitions
  • Maintaining the delegated authority approvers list
  • Approve any new suppliers (excluding staff or voluntary staff expenses).
  • Maintaining the online catalogue for requisitioning
  • Setting up and delivering User Training – Requisitions/Approvals
  • Implementing and managing stock and inventory management systems
  • Inventory Management- Managing and replenishing  wards/areas around the Trust
  • Stores Department, receive goods in and dispatch to all areas of the Trust.

Procurement Department contacts are as follows

Acting Director of Procurement
Richard Somerset
E-mail: Richard.somerset@dbh.nhs.uk

Documents

Procurement toolkit – the value of order and procurement process
South Yorkshire and Bassetlaw Sustainability Transformation Plan
Supplier and manufacturer representative policy

Over £25k spend reports

January 2018
February 2018
March 2018
April 2018
May 2018
June 2018
July 2018
August 2018
September 2018
October 2018
November 2018

For reports from 2017, click here.

Due Diligence Processes for Slavery and Human Trafficking

We expect that our supply chains have suitable anti-slavery and human trafficking policies and processes. Most of our purchases are against existing supply contracts or frameworks which have been negotiated under the NHS Standard Terms and Conditions of Contract which have the requirement for suppliers to have in place suitable anti-slavery and human trafficking policies and processes.

We expect each element in the supply chain to, at least, adopt ‘one-up’ due diligence on the next link in the chain as it is not always possible for us (and every other participant in the chain) to have a direct relationship with all links in the supply chain.

Our standard ITT documentation includes a standard question asking whether suppliers are compliant with section 54 (Transparency in supply chains etc.) of the Modern Slavery Act 2015. If they are, they are required to provide evidence. If they are not, they are required to provide an explanation as to why not. In addition, our standard contract contains the following provisions:

The Supplier warrants and undertakes that it will:

(i) comply with all relevant Law and Guidance and shall use Good Industry Practice to ensure that there is no slavery or human trafficking in its supply chains; and

(ii) Notify the Authority immediately if it becomes aware of any actual or suspected incidents of slavery or human trafficking in its supply chains;

(iii) At all times conduct its business in a manner that is consistent with any anti-slavery Policy of the Authority and shall provide to the Authority any reports or other information that the Authority may request as evidence of the Supplier’s compliance with this Clause 10.1.29 and/or as may be requested or otherwise required by the Authority in accordance with its anti-slavery policy.

Supplier Adherence to Our Values

We have zero tolerance to slavery and human trafficking. We expect all those in our supply chain and contractors to comply with our values. The Trust will not support or deal with any business knowingly involved in slavery or human trafficking.

Training

Senior staff within our Procurement Team are duly qualified as Fellows of the Chartered Institute of Procurement and Supply and have passed the Ethical Procurement and Supply Final Test.

This statement is made pursuant to section 54 (1) of the Modern Slavery Act 2015 and constitutes the Trust’s slavery and human trafficking statement for the current financial year.


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